What File Format Should I Use?
PDF vs Word. Text-based vs Image-based. We settle the debate once and for all.
Why the format really matters
Seems like a minor issue, right? A matter of preference. But make no mistake: it can have drastic repercussions on your chances of getting an interview.
Imagine having put effort into your career and writing an amazing resume, only for it all to go down the drain because of a formatting issue. Unfortunately, this happens to many.
The mission here is simple: make your resume very easy to read for both ATS software and recruiters.
The Eternal Debate: .DOCX vs .PDF
PDF (.pdf)
- Best for ATS: Preserves format and structure, making data parsing easier.
- Visual Consistency: Looks the same on any device or platform.
- Security: Prevents accidental or malicious edits by third parties.
Word (.docx)
- Formatting Issues: Can look different depending on the recruiter's Word version.
- Heavier: Metadata and editing options make it harder to process.
- Editable: Anyone can easily modify your information.
Beware! Not all PDFs are equal
Most assume a PDF is a PDF. Wrong. There are two main types and choosing the wrong one will make you invisible.
Text-based PDF (The Good)
Text is embedded as actual characters. It can be selected, searched, and copied. The ATS can read it.
Image-based PDF (The Bad)
The entire document is a flat image. Text is "trapped" in the photo. The ATS CANNOT read it.
⚠️ Common in Canva or Photoshop exports.
How to test if your resume is readable
Open your PDF and try to select the text with your mouse.
If you can select and copy it, the ATS can read it too.
If you can't, you're invisible to the system.
Avoid Tables and Side Columns
They're visually appealing, but a nightmare for the ATS.
Many older systems don't read tables or multi-column layouts well. Your job title could get separated from the company, or entire sections could disappear.
Want a bulletproof format?
Our templates and reviews ensure your resume is 100% ATS-compatible.